When planning for an event, most event planners focus on the venue, the set-up, the decorations, the music and promotional ways to encourage more people to attend the event. Most of the time, one of the things that should be the highest priority often gets neglected, and that is security. Event organisers should always think of the guests’ safety at all costs.
When there is a collection of a large number of people, there is always a security threat. That is why security should be at the top of any event priority list. It’s understandable that some things are overlooked due to a heavy workload. After all, planning an event is not an easy task. However, when you are planning an event, whether it’s a sports activity, concert, festival or marketing event, you always have to go that extra mile to ensure that your event will be successful but most of all, your attendees will be safe.
So here is some checklist you should follow in planning your event.
Even if you choose a place that is often used for events, it is still important to closely check the venue. Days before the event, you should come to the event’s place and conduct an inspection of the whole place that you will be using. Make sure that place has all the necessary basic stuff like fire extinguishers and fire blankets. You also need to test these out and ensure that these are in date and are working well. Also, ensure that there are fire exits located. Aside from that, there should also be first aid kits available located in easy to access areas.
If you are going to set an additional booth or tents, make sure that these are installed properly. So in case, there is a strong wind, these tents won’t pose a threat to people that will be attending the event. Every event means there are lots of electrical cables that will be used. Ensure that the cables are covered and secured. Cables should be set -up where they are out of reach by the attendees. If you will be holding the event outside, then it would be ideal if you can dig those cables into the ground. For safety purposes, cables should be hidden and out of sight by attendees. If there is a need to set up a generator, make sure that your generator is placed in an area where only authorised people can access it.
Make your security team visible
The main purpose of doing security measures is not about getting ready to respond when there is a security threat. But it’s preventing a threat from happening. If there is someone planning to ruin your event but see your security measures and event security management, then most likely, the potential agitator will not continue their plan and move on.
You have to make your guests feel secured by placing security teams in the whole area. When your attendees see that there are security teams monitoring the event, they will feel safer and protected.
There should be checkpoints away from the gathering. The guests should be checked before they are allowed to get inside. It is ideal for placing your checkpoint area a few hundred feet away from the gathering area. This way, an uninvited guest or potential agitator will be stopped before they even reach the crowd.
Keep the private events private
If the event isn’t open to the public, then do not announce it publicly. For example, if the event is a dinner gathering for employees of a certain company, then that event is not open for everyone, so there is no need to announce it publicly. Some companies mention their upcoming events on social media, press releases and post it on some websites. This is actually not a good idea because informing the public of your private event is a security risk. There may be potential agitator that will plan to ruin your event or cause harm. Whereas if they do not know about your event, the potential threat is prevented. So if the event is not open for the public, then it is always a good idea to keep every detail about the event privately.